Overview
Background
Digital Collections Migration – LUNA (LUC074) builds on a number of projects from the DLIB Programme (specifically DLIB005, DLIB008, and DLIB020), which established that a new digital collections platform was required to improve management of and access to Library & University Collections’ digital heritage assets.
An open-source solution, Archipelago, was procured in 2022 but design and migration were paused due to lack of staff resource. With the recruitment of a Digital Collections Support Officer and more resource in the Systems & Development team, this work is now ready to commence.
This project is closely linked to and will run in tandem with LUC073 Digital Collections Platform Implementation.
Scope
This project is concerned with the migration of all digital collections material from LUNA to Archipelago.
The migration covers all collections material on LUNA, regardless of whether it is public / private or managed / non-managed by Digitisation & Making Services (D&MS), and will be undertaken in several phases based on these criteria.
Out of scope
The migration of any digitised / digital heritage collections on any platforms other than LUNA (e.g., PDFs on OpenBooks, AV collections from the School of Scottish Studies, 3D objects, collections held on lac store only).
Non-collections images such as staff portraits and documentary photography are also out of scope. Migration of this material will form the basis of future projects.
The project is not concerned with the relationship between Archipelago and Collections.Ed, and will not cover longer term digital preservation of the assets. These will also form the basis of future projects.
Objectives and Deliverables
|
Ref |
Description |
Priority (MoSCoW) |
Owner |
|
O1 |
To establish appropriate workflows and approaches for migration |
|
|
| O1D1 | Assessment of public and private D&MS-managed LUNA collections | MUST | Gabi Migdalska (PROJECT TEAM) |
|
O1D2 |
Report outlining number of items in each of the four main categories: items gone through Goobi; item-level catalogued; collection-level catalogued; no information |
MUST
|
|
|
O2 |
Migrate all existing LUNA collections to the new collections platform |
|
|
|
O2D1 |
Migration of D&MS-managed Goobi material |
MUST
|
Scott Renton (PROJECT TEAM) |
|
O2D2 |
Migration of D&MS-managed item-level non-Goobi material |
MUST
|
|
| O2D3 | Migration of D&MS-managed non-item-level non-Goobi material | MUST | Scott Renton (PROJECT TEAM) |
| O2D4 | Migration of non-D&MS-managed material | MUST | Scott Renton (PROJECT TEAM) |
| O2D5 | Migration of material added to LUNA since 31/12/2023 | MUST | Scott Renton (PROJECT TEAM) |
| O2D6 | Migration of session papers | MUST | Scott Renton (PROJECT TEAM) |
|
O3
|
Agree system for ongoing uploads to Archipelago post migration |
|
|
|
O3D1 |
Build and distribute workflow for ongoing uploads to Archipelago post migration |
MUST |
Benefits
Benefit |
Recipient(s) |
Timeline for Realisation |
Owner |
| Collections moved to a system which is better designed to meet the needs of users | Heritage Collections staff | Project end |
Rebecca Hirsch |
| Process of migration involves systematic review of existing digital collections for the first time, allowing for issues to be resolved | Digital Library team | Project end |
Rebecca Hirsch |
| Remediation of technical debt (collections material that is no longer required) | Digital Library team | Project end |
Rebecca Hirsch |
| Gain clarity on management and use of collections / images for the longer term and standardisation of asset management | Heritage Collections staff | Project end | Rebecca Hirsch |
Success Criteria
-
Digital assets migrated successfully
-
Data associated with digital assets migrated successfully
-
Workflow agreed for ongoing uploads of new material to collections platform
-
Agreed approach in place for longer term management and use of digital collections
Project Milestones