Worktribe Upgrades - Readiness for GDPR
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Organisation

Work/Task Breakdown

Description

Responsibility
Planning  
  •  Project brief, project plan, estimation and risks and issues
  • Project Services and the project team
   

 Apply Hotfix to all environments (2.3.334)

  
  • Apply hotfix 2.3.334 to Development environment to and complete satisfactory testing
  • Worktribe / RIS team
  • Apply hotfix 2.3.334 to Test environment to and complete satisfactory testing
  • Worktribe / RIS team
  • Complete User Acceptance Testing        
  •  RIS team
  • Apply hotfix 2.3.334 to LIVE environment 
  • Worktribe / RIS team
  • Communication with users groups relating to the upgrade
  • RIS team
   
Upgrade Worktribe environment to v2.5  
  • Upgrade Development environment to Worktribe 2.5 and complete satisfactory testing
  • Worktribe / RIS team
  • Upgrade Test environment to Worktribe 2.5 and complete satisfactory User Acceptance Testing
  • Development Technology Application Management / RIS team
  • Complete User Acceptance Testing 
  • RIS team
  • Upgrade Live environment to Worktribe 2.5 and complete business testing
  • Worktribe / RIS team
  • Communication with users groups relating to the upgrade
  • RIS team
   
Closure  
  • Deployment Sign off review
  • Project Services and the project team
  • Project Closure
  • Project Services and the project team

Resources, Skills and Costs

IS Applications - Project Services 

IS Applications - Service Management 

Non chargeable to project:

  • IS L&UC Research Information Systems
  • 3rd party supplier Worktribe
  • Research Grants
  • Research Support Office 
  • Finance Information Systems

Project Governance

  • Weekly meetings will be set up to monitor progress
  • Monthly reporting 
  • Any project issues that may arise will be escalated to the Project Sponsor / Supplier / Senior Supplier

Project Stakeholders

Name                                           Business Area           Role
Adam Scott Research Information Systems Senior Systems Support Officer
Alex Carter IS Apps - Service Management Senior Supplier
Anne Finnan Application Services Application Services Group Team Manager
Damon Querry Research Information Systems Business Lead
Dominic Tate Research Information Systems Project Sponsor
Fiona Elder School of Social and Political Science                    School of Social and Political Science
Garry Halliday Research Administration Research Administration Manager
Janet Ball CSE Support Office Manager
John Chan Production Management Applications Support Analyst
Karen Stirling IS Apps - Project Services Programme Manager
Kelvin Clark Research Information Systems Business Lead
Kim Keenan IS Apps - Project Services Project Manager
Liz Welch Transaction Services Director of Transaction Services
Lorna Thomson Research Support Office Director of Research Support Office
Sue Coleman CHSS Research Support Office Manager

Project Estimations

ris004_three_point_estimates_170418.xls

 

AttachmentSize
Office spreadsheet icon ris004_three_point_estimates_170418.xls61 KB
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Project Info

Project
Worktribe Upgrades - Readiness for GDPR
Code
RIS004
Programme
Research Information Systems (RIS)
Management Office
ISG PMO
Project Manager
Kim Keenan
Project Sponsor
Dominic Tate
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
16-Mar-2018
Planning Date
20-Apr-2018
Delivery Date
13-Sep-2018
Close Date
21-Sep-2018
Programme Priority
6
Overall Priority
Normal
Category
Compliance

Documentation

Plan