Report for January 2013
- Report Date
- January 2013
reportReport compiled by Tim Gray (IS Apps Programme Manager) for Dawn Ellis (Programme Owner)
Section One: Programme Commentary, RAG and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section Five: Actions/Notes from Previous Meeting
Section Six: Actions/Notes from Current Meeting
Section Seven: Notes for Annual Planning for 13/14
Section One: Programme Commentary, RAG and Resources Update
Programme Commentary
UWS003 - Polopoly Text Editor Styles will be deployed to LIVE on 05/12/13. This has been a smooth project with the issues raised at UAT fixed and signed off.
UWS005 - Alternative Search Engine business analysis ready for sign off, however in view of annual planning estimates for the procurement and implementation project, the business case will be removed from scope and scope will be reduced but remaining resources in Dev investigating "Core Functions" with UWP.
UWS007 Google Cookies Search Infrastructure - Successfully deployed to LIVE at the beginning of January, some outstanding work will be completed in next reporting period. Initial response to the new search engine has been very positive.
UWS006: The Drupal report recommended that in the first quarter of 2013 further work be carried out including complete planning for the Drupal implementation. The Web Governance Group met in early December to review the report and approved the continued planning. Two new projects have been initiated to this work these are:
- UPW001: Business Requirements and Business Case. This project will deliver the business requirement, case and a high level design for the Drupal implementation
- UPW002: Drupal Further work and training. This project will complete further technical work as recommended by the POC report as well as deliver technical training in preparation for the development.
A total of 83 days effort has been delivered this month bringing the total number of days for the programme this year to 320. The programme will not deliver the 1030 days agreed and this has been reflected in the mid-year review with the withdrawal of three projects and carryover of 259 days to 13/14.
RAG Status
Resources
The resources table below reflects numbers rounded to the nearest whole.
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
AP23-049 CMS Usage Information (for administrative and management purposes)
Funded Planning April 2013 Delivery Post-Jan 2014 RAG Status GREEN
| Plan UWP will review requirements in January 2013; start planning and initiate project in April 2013
Dependencies Requirements to be defined. |
AP23-049 CSS and Polopoly Update to Enable Local Control of the 'look and feel'
Funded Planning July 2013 Delivery Post-Jan 2014 RAG Status GREEN
| Plan Review requirements in January 2013; initiate project and start planning in July 2013. Subject to the time frame of delivery of a new CMS system, and following on from number 3 above, Polopoly development will be needed to develop the relevant css and enable local control of the 'look and 'feel'. The implementation may need two stages, to enable the transition to the new IA and refine the page design, and then to actually make the transition to the new IA.
Dependencies Completion of AP23-049 Website Look and Feel Review Outcome of the Drupal Prototype: the updates to Polopoly should only go ahead once the future CMS is determined, to avoid duplicating effort updating Polopoly and then updating a new CMS. |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||
UWP001 (AP23-903) Drupal - Business Requirements and Business Case Category: Funded Milestones
RAG Status GREEN | Report by Tim Gray for January 2013 Achievements in Last Period
| ||||||||||||
Drupal - Further Investigation And Training Category: Funded Milestones
RAG Status GREEN | Report by Tim Gray for January 2013 Achievements in Last Period
| ||||||||||||
Category: Funded Milestones
RAG Status GREEN
| Report by Tim Gray for January 2013 Achievements in Last Period
| ||||||||||||
Search Improvements (within Polopoly)
Category: Funded Milestones
RAG Status GREEN
| Report by Tim Gray for January 2013 Achievements in Last Period
| ||||||||||||
Alternative Search Engine Investigation
Category: Funded Milestones
RAG Status GREEN
| Report by Craig Middlemass for January 2013 Achievements in Last Period
Issues
Next Steps
| ||||||||||||
Google Search Cookies Infrastructure Category: Funded Milestones
RAG Status GREEN | Report by Stevie Conlon for January 2013 Achievements in Last Period
|
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
|
Funded | Report by Sheila Fraser on behalf of Stevie Conlon This project was closed on 28-Sep-12. Please see the Completion Report for further information.
|
Polopoly Updates for Cookie Legislation
Category: Funded | Report by Stevie Conlon This project was closed on the 26th October 2012. Please see Completion Report for further information.
|
Drupal Proof of Concept Evaluation Category: Funded | Report by Tim Gray This project was closed on 21th December 2012 Please see Completion Report for further information. |
| Category: Funded | Project closed and withdrawn on 03/12/12, please see completion report for more detail. |
AP23-049 Business Requirements for CMS Category: Funded | Project withdrawn on 08/01/13, see PRICCL Item 16 for more detail. |
AP23-049 Approach to implementing website IA principles Category: Funded | Project withdrawn on 08/01/13, see PRICCL Item 16 for more detail. |
AP23-049 Website look and feel review Category: Funded | Project withdrawn on 08/01/13, see PRICCL Item 16 for more detail. |
Section Five: Actions/Notes from previous monthly meeting on 12-Dec-12
| Project | Action / Notes | Responsibility | Status |
| Programme Meeting | Update RAG status of projects not started yet. Revise contractor effort used on UWS006. | TG | Complete |
| Mid year review | Set up meeting in early January to prepare for mid-year review. | TG | Complete |
Website look and feel review Approach to implementing website IA principles | In view of Drupal report clarify position on these projects. | MM | Open |
Section Six: Actions/Notes from monthly meeting on 14-Feb-13
| Project | Action / Notes | Responsibility | Status |
Section Seven: Notes for Annual Planning for 13/14
| Project | Action / Notes | Responsibility | Status |
Polopoly databases / upgrade | Expect database upgrade from 9i to 10g in ITS098 but 10g will be out of support at some point in 2013. Decision regarding CMS replacement or Polopoly upgrade should take into consideration | DE | Suspended until Nov 12 |
Front-end server replacement | In the annual plan for 12/13 there was a proposal for the replacement of the front-end servers Olive and Mint. Extended support has been agreed for 1 year, but expect that these may need replaced by November 2013 so must be considered in annual planning for 13/14. | DE | Suspended until Nov 12 |
| Polopoly and DB upgrade projects | In light of previous discussions, set up meeting with Production to deciede what will be taken forward. | TG | Projects currently in annual plan |