Overview

Background

There is a requirement for an integrated system(s) to manage the Fire Safety Unit’s key activities so that data visibility, availability, accuracy, and reliability can be improved. These key activities are all driven by fire safety legislations, namely the Fire (Scotland) Act 2005 and Fire Safety (Scotland) Regulations 2006 as well as government statistics reporting (HESA) and relate to;

• Fire risk assessments
• PEEPS (Personal Emergency Evacuation Plans) and Supported Evacuation Procedures
• Fire equipment
• Fire drills
• Fire alarm tests
• Fires, incidents and fire alarm activations
• Fire Safety training

  Currently, management of all this data is time consuming to collate, using a combination of MS Word documents, MS Excel spreadsheets and MS Access databases with multiple owners, and there are known data gaps in all the key fire safety areas being collected and recorded. 

Scope

This project will;

• Liaise with the nominated project stakeholders within the Fire Safety unit and associated business partners to review existing practices and determine the business requirements going forward with regards to the specified key activities, namely; Fire risk assessments; PEEPS (Personal Emergency Evacuation Plans) and Supported Evacuation Procedures; Fire equipment; Fire drills; Fire alarm tests; Fires, incidents and fire alarm activations and Fire Safety training.
• Determine possible solution(s) that will deliver the specified business requirements by;
  • Review existing UoE related applications
  • Review potential market-based solutions
  • Consider the implications of delivering an in-house UoE developed solution

Objectives & Deliverables

To determine the business requirements relating to the stated key activities of the Fire safety unit and determine potential system(s) based solutions

Benefits

• Detailed set of future proofed business requirements relating the specified key activities of the Fire Safety Unit
• Awareness of potential business solution(s) that will provide an integrated approach

Success Criteria

• The production of the business requirements detailing both 'As-Is' and 'to-Be'
• A report detailing the analysis of potential business solution(s) along with recommendations on how to proceed

Project Milestones

Target Date	Previous Date	Title	Stage	Complete
15-Dec-2017	No date available	Planning	Plan	Yes	view
15-Jun-2018	25-May-2018	Analysis	Analyse	Yes	view
29-Jun-2018	08-Jun-2018	Delivery	Deliver	No	view
13-Jul-2018	22-Jun-2018	Closure	Close	No	view