Project journal | Project Management

Title	Description	Author	Post date
w/c 2nd March 2020	Project initiation meeting with project sponsor Project website created Background analysis objectives prepared by Edinburgh Innovations and circulated	Andrew Stewart	06-Mar-2020
w/c 9th March 2020	Meeting with Business School to determine requirements going forward Project formally approved by WIS on 13/03/20 with a budget of 30 days. As part of the approval, the project name was changed as noted in the Change Control Log - Issue 1	Andrew Stewart	13-Mar-2020
w/c 16th March 2020	Created a Teams environment for the project Commenced project brief	Andrew Stewart	17-Mar-2020
w/c 23rd March 2020	Project Brief Completed first draft of the project brief Circulated to the project team to review - 24/03/20 Meeting held to review the project brief - 25/03/20 Further meeting held with Head of Enterprise Services on 26/03/20	Andrew Stewart	24-Mar-2020
w/c 30/03/20	Project Planning Brief updated and re-circulated Project plan updated project estimate generated Training Meeting scheduled for 07/04 with IS Digital Skills	Andrew Stewart	09-Apr-2020
w/c 06/04/20	Meetings Project Team meeting held on 06/04/20 Training meeting held with IS Digital Skills on 07/04/20 Project Planning Further updates incorporated into the Project Brief, Plan and Estimate Project Brief signed off by Head of Enterprise Architecture	Andrew Stewart	09-Apr-2020
w/c 13/04/20	Weekly project team meeting held SharePoint site consolidation Training template documentation shared with the project team Business Functional requirements document shared with the project team Communications drafted for the Tech Transfer team Project brief signed-off by Service Management	Andrew Stewart	14-Apr-2020
w/c 20/04/20	Project Team meeting held Business Requirements for Tech Transfer team completed Documentation circulated outlining the differences between IRM Views and Reports Training Initial training guides circulated Collaborate demonstration scheduled for Monday 11th May	Andrew Stewart	21-Apr-2020
w/c 27/04/20	Project brief formally signed-off by the project team and submitted to WIS	Andrew Stewart	27-Apr-2020
w/c 04/05/20	Business Requirements As part of defining the business requirements, a further tab, namely; "working (reporting requirements) has been added to the spreadsheet to consolidate reporting requirements IRM Configuration Sandbox development on-going Arrangements to be made to enable early engagement by the Tech Transfer team to view Training Arrangements in place for Collaboration demonstration on Monday Project Governance	Andrew Stewart	07-May-2020
w/c 11th May 2020	Weekly project conference call IRM Sandbox configuration on-going TT team demonstration On-going view of reporting requirements Training Collaborate demonstration Commenced development of training content and user guide	Andrew Stewart	18-May-2020
w/c 18th May 2020	IRM Configuration on-going UAT Workshops Due to the on-going configuration work, there will be the requirement to delay the first workshop by one week. As a result UAT -1: w/c 01/06/20 UAT-2: w/c 08/08/20 UAT-3: w/c 15/06/20	Andrew Stewart	16-Jun-2020
w/c 25th May 2020	IRM Configuration on going Reporting On going discussions regarding the TT Team requirement to generate local reports - which is currently outwith the Service Definition Document (SDD). This requirement will form a recommendation from the project with regards to amending the SDD The development of the reports has commenced The SalesForce Report tool has been enabled on the Sandbox User Training Dates have been scheduled UAT	Andrew Stewart	16-Jun-2020
w/c 1st June 2020	IRM Configuration on-going Reports Draft overview of report with associated filters circulated Inventor Portal Outline design prepared Noted that The Portal would now only be required to be used by the academics as the TT Team will undertake their admin tasks in SalesForce The Portal is intended to be usable by Academics with no training or knowledge of the Technology Disclosure process	Andrew Stewart	16-Jun-2020
w/c 8th June 2020	IRM Configuration on-going Report Generation on-going User Acceptance Testing UT2 with TH completed Offline testing has been on-going but further concerns raised regarding the outstanding Inventor Portal incomplete IRM configuration resource availability required for testing data migration to live verification of new reports given the limited data set on the Sandbox	Andrew Stewart	16-Jun-2020
w/c 15th June 2020	IRM Configuration on-going development of Inventor Portal scheduled to be completed on 17/06 Training It has been agreed to reschedule training once the IRM configuration has been completed	Andrew Stewart	16-Jun-2020