Organisation

Work/Task Breakdown

O1 Work package 1 Pilot & evolve SDES process

• O1 D1 Identification of projects for retrospective review and/or in-flight pilot of SDES O1 D2 Completed SDES reviews

  • Identification of projects for retrospective review and/or in-flight pilot of SDES and documented; meeting with stakeholders, reflect over activities, review (learn from project team, response to each of the standards)
• O1D3 Development of SDES materials based on insight gained in D2
  • Development of SDES materials: Refocusing, rephrasing, audio recording and paperwork
• O1D4 Provision of direction/requirements to LTW WAC development of a revised Design Framework (EdGEL) website
  • The revised design framework project is not fully scoped  so this project will produce user stories to define the shape of the revised design framework project
• O1D5 Revise and execute the Consultancy and Training rollout and communications plan produced as part of DTI009
  • Ongoing -  produce a revised rollout and communications plan
• O1D6 User group set up
  • Susan Cooke taking over from Alex Carter, Neil to speak to Susan/Alex to work out what this entails
  • Link this in with Digital Transformation in broader sense e.g. champions, digital techniques etc. Neil, Stephen, Shaun taking forward

• O1D7 Harmonise activities across SDES and WAC digital consultancy services

  • Transition into BAU for LTW/WAC
• O1D8  Planning round proposal
  • Business case
  • Sustainability plan

O2 Work package 2 Applications Directorate adoption

• O2D1Align the human centred design process with the project methodologies and project/programme management approaches supported by Applications Directorate  informing the evolution of the Student/Staff Digital Experience Standards (SDES) as required

  • Create approach for digital projects based on UX human centred design process
  • Identify projects within Digital Transformation and Estates programmes that meet SDES criteria and pilot a digital approach
  • Walk through with Applications Directorate staff and feedback recommendations into SDES
  • Update approach as required
  • Identification of all 2018/19 projects that met SDES criteria
  • Identify projects within Digital Transformation and Estates programmes that meet SDES criteria and pilot a digital approach
  • Roadmap to adoption of SDES with relevant projects delivered by IS Apps
  • Feedback recommendations into SDES
• O2D2 Align the human centred design process with the approaches to business requirements gathering supported by Applications Directorate informing the evolution of the SDES as required
  • Investigate BA v UX approach
  • Feedback recommendations into SDES
• O2D3 Align the human centred design process with the approaches to software design and development supported by Applications Directorate informing the evolution of the SDES as required
  • Widen BA v UX approach to include Development Services (Software development and DevTech)
  • Feedback recommendations into SDES
• O2D4 Align the human centred design process with the approaches to software specification, procurement and implementation supported by Applications Directorate informing the evolution of the SDES as required
  • Widen BA v UX approach to include Production Services
  • Should tie in with procurement question sets
  • Feedback recommendations into SDES  

Resources, Skills and Costs

Jun 18 to Jul 19

* This is the 95% confidence level

Total UX Service

Project Governance & Stakeholders

* DT Portfolio Board – the remit and membership of this group can be found on the Digital Transformation SharePoint site https://uoe.sharepoint.com/sites/digitaltransformation/Shared%20Documents/Forms/AllItems.aspx under Governance Board Papers.

** A user group is to be created and details will be drawn up as part of the project

Training

The UX service has already run cycles of training courses and tailored specific courses for different teams.  We would anticipate that an overview of the Digital Experience Standards content would be provided at future training courses.

Project Estimations

3pt estimation v0.3