Organisation
Work/Task Breakdown
| Planning | Planning | Project Services |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Analysis | Review Release notes and Forums | Development Services |
| Review Release notes and Forums | Digital Learning Applications and Media | |
| Business Requirements Document (BRD) | Digital Learning Applications and Media | |
| BRD Review | Software Development | |
| Review feasibility of Behat testing tool | Digital Learning Applications and Media | |
| Review feasibility of O365 integration | Digital Learning Applications and Media, Service Management | |
| Review feasibility of PDF annotation facility using Google Drive | Digital Learning Applications and Media, Record Management | |
| Sign off | IS Applications | |
| Sign off | Digital Learning Applications and Media | |
| Design | System Design Specifcation and Implementation Plan | Software Development |
| Assessment of Plugins | Digital Learning Applications and Media / Software Development | |
| Review Implementation Plan | Digital Learning Applications and Media | |
| Technical Architecture Document - TAD | Development Technology | |
| Review TAD | Technology Management | |
| Moodle and PHP compatibility review and plan | Development Technology | |
| Check Moodle Data Feed (Grouper, Student accounts) | Digital Learning Applications and Media, Student Systems | |
| Theme Build (prior to DEV upgrade) | Digital Learning Applications and Media | |
| Sign off | IS Applications | |
| Sign off | Digital Learning Applications and Media | |
| Build | Refresh Dev Data from Live | Development Technology |
| Update Moodle in DEV | Development Technology / (Software Development in background) | |
| Install Moodle plugins in DEV | Software Development | |
| Check Moodle In DEV including o365 Config | Software Development | |
| Check Moodle In DEV including o365 Config | Digital Learning Applications and Media | |
| UAT Documentation including Benchmark Tests | Digital Learning Applications and Media | |
| JIRA DEV snagging support - including fixing issues with plugins | Software Development/Development Technology | |
| Remove plugins from 'telsmi' extract as part of UAT | Software Development | |
| Copy files from DEV to TEST | Development Technology | |
| Review Disaster Recovery Plan | Technology Management | |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Integration | Refresh TEST data from Live and Upgrade Moodle | Development Technology |
| Upgrade Moodle in TEST | Development Technology / (Software Development in background) | |
| Install Moodle plugins in TEST | Software Development | |
| Complete Benchmark Tests | Development Technology | |
| Apply the Theme, including bundle of improvements ready for release | Digital Learning Applications and Media | |
| Check Moodle In TEST | Digital Learning Applications and Media | |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Acceptance | Capacity check after benchmark tests | Development Technology |
| UAT | Digital Learning Applications and Media / Moodle User Community | |
| JIRA TEST / UAT Support |
Applications Management/Technology Management Software Development/Development Technology |
|
| Remove plugins from 'telsmi' extract as part of UAT | Software Development | |
| JIRAs | Software Development/Development Technology | |
| Fix issues with plugins in TEST | Software Development | |
| JIRAs | Digital Learning Applications and Media | |
| Load Testing | Development Technology | |
| Deployment Checklist | Application Management/Technology Management | |
| Handover to production | All Teams | |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Deployment | User guide updates and additions | Digital Learning Applications and Media |
| Deploy to LIVE | Development Technology / (Software Development in background) | |
| Review Deploy to LIVE | Digital Learning Applications and Media | |
| Remove plugins from 'telsmi' extract as part of UAT | Software Development | |
|
PHP upgrade infrastructure deployment |
Software Development | |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Closure | Closure Sign Off | IS Applications |
| Closure Sign Off | Digital Learning Applications and Media |
Project Governance
Weekly project meetings
Escalations to Senior User and Project Sponsor, where required
JIRA site: https://www.jira.is.ed.ac.uk/projects/TEL051/issues/?filter=allopenissues
Project Stakeholders
| Name | Business Area | Role |
|---|---|---|
| Ana Heyn | Applications Management, IS Applications | Applications Management Lead (Project Team Member) |
| Andrew Gleeson | Applications Management, IS Applications | Applications Management Representative (Project Team Member) |
| Anne-Marie Scott | Learning, Teaching and Web, IS | Project Sponsor (Project Team Member) |
| Ben Armstrong | Project Services, IS Applications | Project Manager (Project Team Member) |
| Callum Kerr | Digital Learning Applications and Media, Learning Teaching and Web, IS | Theme Designer |
| Chris Cord | Technology Management, IS Applications | Technology Management Representative (Project Team Member) |
| Colin Watt | Project Services, IS Applications | Programme Manager |
| Geir Granum | Software Development, IS Applications | Software Development Lead (Project Team Member) |
| Mark Findlay | Digital Learning Applications and Media, Learning Teaching and Web, IS | Senior User |
| Nick Pardoe | Development Technology, IS Applications | Development Technology Representative (Project Team Member) |
| Riky Harris | Development Technology, IS Applications | Development Technology Lead (Project Team Member) |
| Stephannie Hay | Digital Learning Applications and Media, Learning Teaching and Web, IS | Business Lead (Project Team Member) |
| Wesley Kerr | Digital Learning Applications and Media, Learning Teaching and Web, IS | Service Manager (Project Team Member) |
Project Estimations
At the planning stage we estimate the following:
IS Applications: 86 Days: (please see estimation log for further breakdown)
Digital Learning Applications and Media: 48 Days (breaks down as 20 days for Business Lead, 20 days for Service Manager, 2 days for Senior User, 3 days for DLAM for GDPR tasks, 2 days for DLAM contingency, 1 day for OLA and EqIA tasks)