Overview

Background

As one of the top Universities in the world, digital visual communications and creating a lasting, professional, “first impression” is a key desire.

Within the University of Edinburgh, there is no standard way of managing the content, look, feel and messages which are displayed on digital screens outside of meeting, tutorial, seminar and lecture areas. This also extends to large screens in foyers and in reception areas.   Additionally,  there is no agreed administrative operating model in place to manage the content.  Some locations are using all-in-one PC’s to display content, some areas are using “OneLAN” management system

This project will review existing, and define and deliver digital display standards and guidelines for use cases using an agreed standard approach to the “look and feel” of digital display screens including a “menu” of agreed content types.  The content standards will be reviewed in consideration with the EdGel Web Content Management strategy.  Content type includes existing Timetabling data, local school content and other information feeds.

It will investigate the most appropriate technology platform(s) together with the potential cost implications.

It will deliver a number of design layouts for live deployment.

Scope

The scope of this project is University wide digital visual communications, standards and operating models covering content displayed on digital displays outside of meeting, tutorial, seminar and lecture areas.  It also extends to content on large screens in foyers and reception areas. The scope covers the existing systems; OneLan, Reserva, Pads4 and Timetabling data feeds from Scienta.

Out of Scope

In-meeting room digital display equipment.  Other non-college buildings, EUSA, Accommodation Services.  Training.

Objectives & Deliverables

Benefits

• Driving and reinforcing the brand, elevating the student and visitor experience though better communications and improving staff morale
• Ability to showcase a wider range of products and services
• Boost awareness by communicating messages more effectively
• Quickly and  easily update and distribute content
• Flexibility to display anything from news to adverts to social media feeds etc. 
• Local schools content management
• Location specific and  appropriate content
• The creation of community / branding as school level
• Accessibility and improving the readability of the current screen content

Success Criteria

Digital Display Content is easily readable and accessible.

If  adopted and implemented,  all digital display content is produced using the published design standards and uses the template design layouts.

Digital Display content is easily managed and deployed both centrally and locally with Schools able to manage their own content needs. 

The Digital Display Service is well documented and simple to consume. 

The most appropriate technology platform is a key feature in the the IS digital display roadmap. 

Design layouts support the presentation of standardised content  and content types in different display environments and key messages that are displayed are clearly understood.

Project Milestones

Target Date	Previous Date	Title	Stage	Complete
20-Jul-2018	No date available	End of Planning	Initiate	No
28-Sep-2018	No date available	Design Standards, Use Cases and Content Types Definition Complete	Execute	No
22-Oct-2018	No date available	Digital Notice Boards & Signage Guidelines Complete	Execute	No
08-Nov-2018	No date available	Target Operating Model Definition Complete	Execute	No
23-Nov-2018	No date available	Digital Display Service Definition Complete	Execute	No
14-Dec-2018	No date available	Complete Design Templates	Execute	No
31-Jan-2019	No date available	Technology Options Paper Complete	Execute	No
14-Feb-2019	No date available	Closure	Close	No