Overview
Background
Digital Collections Platform Design (LUC080) builds on the work undertaken in LUC073 Digital Collections Platform Implementation to create an instance of Archipelago to host the University’s digital collections assets. The migration of these assets, through LUC074 Digital Collections Migration – LUNA, will be ongoing and run alongside this project.
Scope
This project is concerned with the design of the front end of the Digital Collections Platform and the image collections migrated through LUC074, and is focused on the look and feel of the platform and how it meets the main requirements of its core users.
Engagement around design / user experience will continue post-project: as part of LUC080, the project team will make a recommendation for how this should be approached.
The project will embed the Library‘s visual identity within the Digital Collections Platform.
Out of scope
This project will not include non-image resources such as AV collections, PDF documents or 3D models. Design considerations around these will be included when this material is migrated
Objectives and Deliverables
|
No |
Objectives / Deliverables |
MOSCOW |
RESPONSIBILTY |
|
O1 |
To soft launch the new Digital Collections Platform |
|
|
|
D1 |
Digital Collections Platform website |
Must |
Project Manager |
|
O2 |
To ensure the new platform meets the main usability requirements of its core user groups |
|
|
| D2 |
UX Approach document |
Must | Project Manager |
| D3 |
Release 1 (R1) Requirements document |
Must | Technical Lead |
| D4 |
R1 technical development |
Must | Technical Lead |
| D5 |
Usability Testing plan |
Must | Project Manager |
| D6 |
R1 Usability Testing script |
Must | Project Manager |
| D7 | R1 Usability testing schedule | Must | Project Manager |
| D8 | R1 Usability testing feedback document | Must | Project Manager |
| D9 | Release 2 (R2) Requirements document | Must | Technical Lead |
| D10 | R2 technical development | Must | Technical Lead |
| D11 | UAT document | Must | Technical Lead |
| O3 |
To propose an approach for continuous iterative development and improvement of the the platform, as well as ongoing user engagement |
||
| D12 |
Proposal for ongoingiterative development and UX activity |
Must | Project Manager |
| O4 |
To produce a plan for accessibility testing post project |
||
| D13 | Plan for accessibilty testing post soft launch | Must | Technical Lead |
| O5 | To implement an appropriate project management approach | ||
| D14 | Project Homepage has been created on ISG's Projects Website | Must | Project Manager |
| D15 | Channel on MS Teams | Must | Project Manager |
| D16 | Teams folder structure | Must | Project Manager |
| D17 | WBS | Must | Project Manager |
| D18 | Project Brief | Must | Project Manager |
| D19 | Closure Report | Must | Project Manager |
Benefits
- Improved user experience for accessing digital collections,
- Defined roles and responsibilities for the management and access of the collections going forward will lead to more efficient and streamlined work processes
- Digital Collections Platform feels part of the wider Library digital estate, through consistent adherence to library visual identity guidance
- Digital Collections Platform adheres to web accessibility guidelines
Success Criteria
- Platform users were adequately consulted, and the platform meets agreed requirements
- Platform adheres to University accessibility standards and Library visual identity guidelines
- Process established to ensure discussions around user experience and design are sustained post project
Project Milestones
| Stage | Milestone | Due Date | Previous Date | Complete | |
|---|---|---|---|---|---|
| Initiate | Project Initiation complete | 28-Feb-2025 | No date available | Yes | |
| Execute | Release 1 Requirements complete | 31-Mar-2025 | No date available | Yes | |
| Execute | UX Approach agreed | 31-Mar-2025 | No date available | Yes | |
| Plan | Project Brief submitted to Planning Review | 18-Apr-2025 | No date available | No | |
| Execute | Release 1 Development complete | 31-May-2025 | No date available | No | |
| Execute | Release 1 Usability Testing complete | 18-Jul-2025 | No date available | No | |
| Execute | Release 2 Requirements complete | 31-Jul-2025 | No date available | No | |
| Execute | Release 2 Development complete | 31-Aug-2025 | No date available | No | |
| Deliver | Deployment Review | 11-Sep-2025 | No date available | No | |
| Execute | UAT complete | 14-Sep-2025 | No date available | No | |
| Deliver | Platform soft launched | 30-Sep-2025 | No date available | No | |
| Close | Project closure | 31-Oct-2025 | No date available | No |
