Overview

Background

It has been agreed that the 200-day eTime Proposal will be delivered as two separate projects, one each in 2016-17 and 2017-18.  The scope for both projects will be limited to compliance requirements.  The first project's scope will comprise the urgent compliance requirements.  The budget split between the two projects has been determined by the estimate to deliver this year's urgent requirements, which is 83 days.  The remaining budget of 117 days will therefore be available for the 2017-18 project.

Scope

      A.  Selected items - for delivery by the 2016-17 project:

        1.  Improve formatting and printing styles in the FP7 & H2020 timesheet reports.

        2.  eTime universe:

             2.1  Complete exhaustive testing of the eTime universe.  Address testing feedback.

             2.2  Apply, to the eTime universe, any database changes delivered by the current project's in-scope items.

        3.  Complete the Business Analysis only, for Access to inactive users:

             3.1  Provide approvers, proxies, and admins with access to manage (view, add, change, delete) the timesheets of inactive eTime Research users.

             3.2  Provide approvers, proxies, and admins with access to view the timesheets of inactive eTime GH users.

             3.3  On completion of the Business Analysis for these features, estimates for their delivery will be provided. 

      B.  Potential / conditional additional items - for possible delivery by the 2016-17 project:

        4.  Add a reminder message / alert for GH Visa users.

                * Will be included in scope only if HR chooses to specify and fund the work.

        5.   After the completion of items 1 through 3 above, if the project's remaining budget allows, then the Design and possibly the Build work for the Access to inactive users requirement will proceed.

      C.  Out of Scope items - to be postponed until the 2017-18 project:

        6.   Complete the remaining tasks to deliver Access to inactive users.

        7.   Add new functionality to manage and report on optional Electronic PI sign-offs for FP7 and H2020 Research timesheets.

        8.   Apply, to the eTime universe, any database changes delivered by the follow-on project's in-scope items.

        9.   Make the eTime application intuitive for PIs.

               * It is possible that the delivery of Electronic PI sign-offs may meet this requirement. 

               * Before the start of the second project, Finance will consult with PIs, to confirm whether additional system changes are required.

      10.  Add salary data and costing calculations to eTime.

      11.  Enhanced reporting of eTime data - either through BI or through WebFirst.

Objectives

1. To provide clear and accurate sign-off and reporting functionality, to enable Research PIs to comply with sponsors' sign-off requirements
2. To provide a robust and reliable BI reporting universe
3. To enable administrators to ensure the data quality of leavers' timesheets
4. If funded, to provide a reminder alert, to GH Visa users, to record time on a weekly basis

Deliverables

 In order to meet the project's objectives, the project will deliver:

   1.  Prioritised list of urgent compliance requirements (Finance)  (Delivered - see Scope, above)  

   2.  Fully defined business requirements for the following Scope items:

           - Improve formatting and printing styles in the FP7 & H2020 timesheet reports  (Finance)

           - Access to inactive users  (Finance)

           - Reminder message / alert for GH Visa users  (HR, provided HR choose to fund this item)  

   3.  A schedule for the development, acceptance testing, and delivery, taking resource availability in Finance and IS Apps into account (IS)  

   4.  Developed / deployed solutions, delivered to the Dev and Test environments, for the following Scope items:

           - Improve formatting and printing styles in the FP7 & H2020 timesheet reports   (IS)

           - Reminder message / alert for GH Visa users  (provided HR choose to fund this item)  (IS)  

   5.  Updated technical documentation, as agreed between the development and production teams (IS)  

   6.  Acceptance and regression test plans, with testing outcomes, for the following Scope items:

           - Improve formatting and printing styles in the FP7 & H2020 timesheet reports  (Finance)

           - eTime universe   (Finance)

           - Reminder message / alert for GH Visa users  (HR, provided HR choose to fund this item) 

   7.  Approved solutions, delivered to the Live environment, for the following Scope items: 

           - Improve formatting and printing styles in the FP7 & H2020 timesheet reports  (Finance, IS)

           - eTime universe   (Finance, IS)

           - Reminder message / alert for GH Visa users  (HR, IS, provided HR choose to fund this item)

Benefits (from Project Proposal)

1. Compliance with sponsor requirements
2. Greater productivity
3. Improved quality
4. Removal of bottleneck
5. Better staff experience

Success Criteria

1. PIs are able to print and sign the Research timesheets for their projects
2. PIs can clearly identify which section of the Research timesheet they are expected to sign
3. Finance are satisfied that the eTime universe is accurate, and can be used with confidence
4. If funded, then GH Visa users will receive an on-screen reminder to record their time on a weekly basis
5. Signed off business requirements for Access to inactive users are ready to take forward for delivery in 2017-18

Please note:  The plan below covers only deliverables 1 - 3, from Scope section A above.

Please see Project Milestones.