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All work completed successfully.
Work completed
- Five-yearly maintenance of the circuit-breakers in the distribution board
- Replace a faulty mains-return relay which has caused issues in previous testing, and which may cause a serious issue in the event of a mains failure
- Replace several faulty meters used to monitor the power consumption.
Benefits Achieved
Room Booking and Desk Booking Discovery Partnership
This project looks to evaluate EventMap as a institutional desk and room booking service for the university that can be recommended in the first instance..
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| August 2025 | BLUE | 0.0 days | 0.0 days | 0.0 |
The University has procured a new Short Courses Platform (SCP). This platform will offer education for learners on not-for-credit short courses, including online, blended, and face-to-face delivery to promote lifelong learning.
This project carries on as Early Adopters Phase 2 (EA2) from Early Adopters Phase 1 (EA1): Short Courses Platform: COL VLE Early Adopters | Project Management (ed.ac.uk)
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| December 2024 | BLUE | 0.0 days | 0.0 days | 0.0 |
Kaltura, who supplies the Media Hopper Create system to the university, has been updating its user experience over the last two years. Taking guidance from the Media Hopper Create user group, user experience changes are not deployed during term time. Kaltura now has a full update of the user experience for their system that covers the components that the university deploys.
The central service team wants the user group to review the updates to plan a deployment of the updated experience for the 24/25 academic year.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| September 2024 | GREEN | 0.0 days | 0.0 days | 0.0 |
Project Overview
The university has a corporate partnership with the Association for Project Management (APM), and can access a wide range of benefits and resources as a result. These resources are not available to students, they can instead become an individual member at no cost. Most students are unaware of this opportunity and therefore this project aims to create tools to raise awareness amongst students of what APM resources are available to them.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| August 2024 | BLUE | 10.0 days | 10.4 days | 0.0 |
Following internal audit recommendations, it has been observed that the Mac user community has permanent admin privileges on their workstations/Laptops. In order to bring these devices in line with university security policy the decision has been made to implement the 3rd party software ‘Privileges’.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| October 2025 | BLUE | 0.0 days | 0.0 days | 0.0 |
Project Overview
This project entitled ‘Creating Key Dates Resource’ has been established to develop, design and deliver a new resource to better communicate key dates for new/current staff in Project Services to avoid when planning out their projects e.g., Start of term, festive shutdown, clearing etc.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| August 2024 | BLUE | 0.0 days | 0.0 days | 0.0 |
There are currently no written procedures for managing risk within Project Services.
Project Managers struggle to find information on what documentation they must complete and the different escalation processes at the university.
This project aims to develop these risk management procedures and to create some exemplars on the SAMSIM project on the projects website.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| August 2024 | BLUE | 10.0 days | 10.1 days | 0.0 |
Currently, most downstream systems integrate with EUCLID using the legacy EUGEX database, which has limitations such as specific update times, ongoing maintenance requirements, and susceptibility to failure. Change-based event integrations have already been implemented for some systems e.g. P&M student fees, Enquiry Management and the new Student Case Management System.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| September 2025 | BLUE | 382.0 days | 452.9 days | 0.0 |
OCS (Open Computer and Software Inventory Next) is a free software that enables users to inventory their IT assets. It collects information about the hardware and software of networked machines running the OCS client program ("OCS Inventory Agent"). Agents are also able to scan their own subnets to further discover other devices which might not run the agent (such as printers) via “IpDiscover”. The inventory is accessed and visualised via a web interface running on the OCS Inventory server.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| June 2025 | BLUE | 52.0 days | 53.0 days | 0.0 |