Business Analysis + Business Requirements Document (BRD)

 Business Analysis

This shows the details of the current ALBACS application

https://www.wiki.ed.ac.uk/display/insite/Bacs+Processing+Details

• How do the users get the files from the business areas into the 'Input File and Location' directories and
• who puts them there?

 Accounts Payable queries

Are all foreign payments processed by Accounts Payable via Santander.?

Cash Office

Yes Cash Office do make Foreign payments but through Bankline.

Attached are the processes for sending DDI’s, DD Collections and BACS files for A/P and Payroll.

•  Albacs has a history/log of sent files.
•  Files sent by the process are:
  • Direct Debit Payments - linked
    • Direct Debit Instructions
    • Direct Debit Collections
  • Accounts Payable BACS files - linked
  • Payroll BACS files - Salaries - linked
  • DDIs - LINK File

• If we cannot send the payments:

                We would not be able to pay salaries

               We would not be able to pay suppliers

               We would not be able to collect Direct Debit payments

• The system we are currently using is reaching the end of its life, Bottomline would no longer support the system.  Ideally we would want to include a Hardware Security Module (HSM) which would allow us to digitally sign and send files to BACS from anywhere at any time of day or night and negating the requirement to use a card reader connected to specific PC’s.

Emails documentation

Following is some info for ALBACS that will hopefully help with the in-year proposal.

1. The support for ALBACS is due to end in July 2015. However, as UoE is upgrading to another Bottomline product, this support will continue while we transition over to the new system. Attached email from Ravi @ Bottomline is written confirmation.
2. The installation from end to end usually takes around 6.5 days. However, this does not include international payments. For Bottomline to install the software into Test (which we’re no longer doing) would usually take 1 day and to install onto Live is usually 2 days (both refer to BACS only, not international payments). This is half what we have in our estimate, but I have deliberately not changed the estimate as the international payments is still unknown.
3. Timescales for Bottomline (from when I spoke to Ravi on 21 April) is a 3 week lead time from when they receive all the information from us until they will be able to start their development.
4. Next steps – there are two questionnaires to be completed for Bottomline. These can be found here for Finance and here for Dev Tech.

The following links etc. might also be helpful:

Note of conference call with Ravi @ Bottomline 21 Apr

Note of meeting with FIS 23 Apr

All documents are stored here: K:\ISAPPS\csg\projects\FIN106

JB asked GR

Can you confirm why there is a requirement for International Payments to be included in the Albacs replacement project?

• I am sure this is a good reason for this, however, as far as I am aware Santander is used by AP and Bankline by Cash Office, so I am not sure why this required exactly.
  • Has this anything to do with eFinancials International Bank Validation?

AM queries

how do the international payment details get validated?

Presumably each country may have different validation by the countries  banks?

Does Edinburgh do payments all over the world?

How extensive is their world coverage?

Or is it potentially anywhere in the world?

Do you manually key the details of the foreign payments in to bankline?

Can payments be sent to any country or are there restrictions?

I assume bankline has international bank code validation built in, is this correct?