Business Requirements
Functional Requirements
| Ref | Relates to | Requirement |
| BR1 | All | C-Series must be able to retrieve files from the relevant folders in the K drive. |
| BR2 | BACS | For BACS payments, the current authorisation workflow within ALBACS should be replicated in C-Series (Director sign off then Cash Office) |
| BR3 | HSM | Approvers must be able to approve a BACS payment file without the need of a card reader, as HSM will replace this function |
| BR4 | BACS | C-Series must be able to issue BACS payments for Accounts Payable into the BACS system |
| BR5 | BACS | C-Series must be able to issue BACS payments for Payroll into the BACS system |
| BR6 | Direct Debit | C-Series must be able to send Direct Debit instructions and collections via the BACS system |
| BR7 | Direct Debit | For Direct Debit instructions and collections, the current authorisation workflow within ALBACS should be replicated in C-Series (no Director sign off required) |
| BR8 | Admin | Admin users must be able to set up new users |
| BR9 | Admin | Admin users must be able to re-set current user passwords |
| BR10 | Admin | Admin users must be able to re-set current user pins for HSM |
| BR11 | All | C-series must have a mechanism to be able to place stop on a file before it has been passed into the BACS system, if required |
| BR12 | International Pyts | The 'International Payments' module should be available in C-Series (but not configured) |
| BR13 | Decommission | ALBACS will be decommissioned once C-Series is actively signed off |
| BR14 | All | The files that have been taken from the K drive into C-Series must then be auto-archived in the same drive (K) |
| BR15 | All | If the path directories are changed, C-Series will pick up the BACS and Direct Debit files from the new location(s) |
| BR16 | Migration | Historic and/or current Information required for processing payments and direct debits are copied from ALBACS and made available to Finance and Cash Office |
| BR17 | Audit | C-Series will capture user transactions on an audit log that is accessible by Admin users |
Note that no tests will be done to issue a BACS payment file direct from UoE to the bank. This process is assumed to work as-is and there will be no changes.
Non-Functional Requirements
- C-Series must be available during normal office hours, and should be available 24/7
- BACS files must be archived after processing and be retained for a minimum period of 3 years
- A user cannot log on to C-Series without separate login credentials
- Disaster Recovery and Business Continuity processes will be documented separately by Finance and IS, under this project.
- The standard Backup process will remain in place, and a regular slot dedicated for server patching